Plan a Destination Business Meeting Like a Pro

Business travel may involve planning destination meetings. Learn to handle these tasks like a pro and ensure your event's success!

Body: Whether your company is celebrating a recent success or revving up to meet future goals, a destination business meeting may be the perfect venue for the occasion. Deciding on the budget, location, and goals will be major steps of the planning process, because these aspects will set the scene for the session. Here are a few tips to ensure that you get the most out of your event.

Setting a Budget

Before making any decisions, it’s crucial to figure out the overall budget for the event. Your budget will put every other wheel in motion, so gathering this information must be the first step of the planning process. It may seem obvious, but it's always important to note that the amount of money spent on the event will also determine the destination, as some locales are more expensive than others. For example, splurging on a city like New York or Las Vegas will offer more upscale venues, amenities, and options to meet your needs, but it will also cost more money. When the company budget is a concern, it’s possible to choose a perfectly suitable location that costs much less money.

Goals and Needs

A number of other factors will affect planning and business travel.

- The size of the group and the space available for the meeting will determine the venue chosen. For example, a small group won’t require the massive space and extensive services of a larger city in the same way that a bigger one would. Planning for a small group can open the door to a wider number of cities with less extensive venue offerings. Conversely, planning a large gathering will require a larger convention center with comprehensive services.

- The unique needs of your group can also impact your final choice. If the attendees will be seeking specific amenities such as golf or sightseeing, consider these needs as well when deciding on a location and venue.

Themes and Daily Schedules

- A creative theme for the event can resonate with many professionals, and themed events have grown in popularity over recent years. When incorporating a theme, make sure it fits your organization's goals and carries through various components of the event.

- Don’t forget to break up the day with icebreakers and fun activities to motivate attendees and make the event enjoyable.

While we can't plan the event out for you, Day Flier can smooth out the kinks of travelling to make your business trip a success! For more information on our charter flight services, visit dayflier.com.