Business travel may
involve planning destination meetings. Learn to handle these tasks like a pro
and ensure your event's success!
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Whether your company is celebrating a recent success or revving up to meet
future goals, a destination business meeting may be the perfect venue for the
occasion. Deciding on the budget, location, and goals will be major steps of
the planning process, because these aspects will set the scene for the session.
Here are a few tips to ensure that you get the most out of your event.
Setting a Budget
Before making any
decisions, it’s crucial to figure out the overall budget for the event. Your
budget will put every other wheel in motion, so gathering this information must
be the first step of the planning process. It may seem obvious, but it's always
important to note that the amount of money spent on the event will also
determine the destination, as some locales are more expensive than others. For
example, splurging on a city like New York or Las Vegas will offer more upscale
venues, amenities, and options to meet your needs, but it will also cost more
money. When the company budget is a concern, it’s possible to choose a
perfectly suitable location that costs much less money.
Goals and Needs
A number of other
factors will affect planning and business travel.
- The size of the group
and the space available for the meeting will determine the venue chosen. For
example, a small group won’t require the massive space and extensive services
of a larger city in the same way that a bigger one would. Planning for a small
group can open the door to a wider number of cities with less extensive venue
offerings. Conversely, planning a large gathering will require a larger
convention center with comprehensive services.
- The unique needs of
your group can also impact your final choice. If the attendees will be seeking
specific amenities such as golf or sightseeing, consider these needs as well
when deciding on a location and venue.
Themes and Daily
Schedules
- A creative theme for
the event can resonate with many professionals, and themed events have grown in
popularity over recent years. When incorporating a theme, make sure it fits
your organization's goals and carries through various components of the event.
- Don’t forget to break
up the day with icebreakers and fun activities to motivate attendees and make
the event enjoyable.
While we can't plan the
event out for you, Day Flier can smooth out the kinks of travelling to make
your business trip a success! For more information on our charter flight
services, visit dayflier.com.
